校长办公室秘书

福利待遇

职位详情

到岗时间： 该职位为储备状态

The General Secretary supports the day to day office work of the Principals Office. The General Secretary receives, processes and responds to the internal and external formal communications for the Principals Office administration. With the assistance of the Executive Secretary and Academic Secretary, The General Secretary processes whole school community correspondence, newsletters and general communications regarding the school programmes, events and activities. In support of the Executive Secretary and Academic Secretary, the General Secretary also works in liaison and facilitation for local/regional government communications with the Principals. The General Secretary also supports and assists in communications for Field Trips/Excursions and liaises with the general operational administration for all school related administrative arrangements. This role is discretionary requiring a high level of confidentiality. The General Office Secretary also provides support on a roster for the School Reception. -A high level of discretion and confidentiality is required in this role -Under the guidance of the Executive Secretary to support the work School Office Team (Academic Secretary, Office Administrative Assistant/Receptionist) -Cover and support for Reception Desk when personnel are off duty or absent -Facilitate and implement/maintain office systems, including data management and soft/hardcopy filing and work collaboratively to improve systems where the need arises -Producing and creating high quality documents, briefing papers, reports and presentations as necessary for school administration, programmes and commitments -Maintaining records for School Office accounts and budgets as they relate to the school administration, programmes and report regularly to the Executive Secretary -Implement and process the administration of scheduled communications, correspondence, printing, distribution and record keeping -Support administration for School Fieldtrip/Excursion, organisation, coordination and communications -Liaise with and support the Executive Secretary and Operational teams in regard to matters related to general communications, including student withdrawal process. -Support communications and coordination for School Event preparation -Processing hard and soft copy communications including translations where necessary -Assisting the school administration in professional communications, correspondence and commitments including school business travel reservations -Receive communications, requests and complaints from the community and liaise with the relevant personnel, and/or report to the Principals according to priority and the level of response necessary -Supporting the Executive Secretary in coordinating, facilitating and minute taking for various operational meetings as appropriate, including variety of parent meetings of the Principals and according to priority, any formal academic meetings with the broader community involving the Academic Leadership Team Meeting and greeting visitors to the school -In support of the Executive Secretary, liaison and facilitation for local/regional government communications with the Principals and other school leaders -Supporting the Executive Secretary in the programme for external visits, for members of the School Leadership Team Presenting the school to others, and working with the school’s marketing team to produce high quality external output -Supporting the Executive Secretary in liaising and facilitating with administration, teaching and other staff (such as transportation, security, kitchen, cleaning and maintenance, grounds and others) to support the Principals’ general communications and activities Other tasks assigned by the Principals and the Executive Secretary relevant to the school’s efficient operation for communications and management PERSONAL SPECIFICATIONS – Skills, Knowledge and Experience .College diploma or above .Proficient English both in oral and written .Minimum of 5 years of work experience mainly focusing on administrative relevant work experience in bilingual or international schools .Strong communication and interpersonal skills .Ability to manage and deliver high level quality outcomes in a multi-tasking environment Excellent word processing and IT skills, including knowledge of a range of software packages .Professional trainings undertaken on academic secretary field or equivalent