School Office - Secretary（秘书）

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职位详情

到岗时间： 该职位为储备状态

School Office - Secretary at the International German School Hefei About IGS: About IGS: IGS is a newly founded German School with a vibrant school community offering a unique bilingual German-English program. We are seeking a secretary to serve as the central hub of our school. You will provide exceptional administrative support, ensuring the smooth and efficient operation of our bilingual program. Responsibilities: -Communication Hub: Manage phone calls, emails, and in-person inquiries in both German and English, providing excellent customer service to parents, students, teachers, administration, and external contacts. -Meeting Management: Schedule appointments, prepare agendas, and take minutes for meetings with school leadership and other stakeholders. Maintain (electronic) calendars and update notices. -Information Management: Draft letters, emails, and other communications following formal requirements and IGS's corporate design. Prepare and provide information for decision-making processes. -Administrative Support: Assist school management and administration with various tasks, including data entry and maintenance in the school information system (e.g., student data, employee data), document management, and archiving. -Organizational Mastermind: Maintain a well-organized and efficient school office, including managing supplies, ordering teaching materials, and coordinating tasks for other office personnel. -Financial Proficiency: Process invoices, manage budgets, and ensure smooth cash flow. -Data Guardian: Maintain accurate records, ensure data security, and comply with data privacy regulations. Key Skills & Qualifications: -Bilingual Fluency: Fluency in either German and/ or English and Chinese, with excellent written and verbal communication skills in both languages. -Organizational Skills: Demonstrated ability to prioritize tasks, manage multiple projects, and maintain a well-organized workspace. -Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant administrative software/school information systems. -Interpersonal Skills: Excellent communication, interpersonal skills, and a positive, helpful demeanor when interacting with diverse audiences. -Accuracy & Attention to Detail: Detail-oriented with a strong commitment to accuracy and timeliness in all tasks. -Teamwork & Collaboration: Ability to work effectively as part of a team and collaborate with colleagues. -Learning & Development: Willingness to learn new skills and participate in professional development opportunities. Benefits: -Competitive salary and benefits package. -Opportunity to work in a dynamic and international school setting. To Apply: Please send your application documents in German or English to office@igs-hf.org